[ayso45-dcs] Practice Field Allotment - U7 to U12 - Updated 8/6/08 - Minor Change

[Drew VH]

Hello DCs,

Attached is a minor change to the previous spreadsheet. There are no
changes to the actual allotments per division.

I had mistakenly listed the wrong owner for 3 of the side field slots
at Bubb on Tuesday, Wednesday and Thursday. These are still allocated
to U8B and now the owner shows up correctly.

Thanks,
Drew.

AYSO 45 Regional Commissioner

On Mon, Aug 4, 2008 at 10:19 PM, Drew VH <ayso45drew at gmail.com> wrote:
> Hello DCs,
>
> One point of clarification.
>
> 6 means 3 teams early (nominally 4 to 5:30) and 3 teams late (5:30, on).
> We'll adjust coaches expectations once the sun starts going down earlier and
> especially after the time change.
>
> The exception to this is flag football. I still don't have a clear picture
> as to what we are allowed to use and what we are not. I've heard we don't
> get the field until 5pm and yet at Oak last year, it was that we didn't have
> use of half the field until 5pm. As such, I have lessened the teams that can
> practice at Loyola, Springer and Oak on Mondays and Fridays. With Loyola and
> Oak, where we are sharing between U7 and U8 on any given day, the early
> people may need to combine on the unused half of the field.
>
> Hopefully Scott can provide more clarity as he learns more about our Los
> Altos field permitting situation.
>
> Thanks,
> Drew.
>
> On Mon, Aug 4, 2008 at 5:27 PM, Drew VH <ayso45drew at gmail.com> wrote:
>>
>> Hello Division Coordinators,
>>
>> Attached is the practice field allocation matrix for the U7 through U12
>> divisions.
>>
>> Please use this for the practice allocation of your teams and you can
>> start telling your coaches the location that you have assigned them.
>>
>> Please allocate your teams early slots (4pm to 5:30pm) and late slots
>> (5:30pm to 7:00pm). I don't see a practical way to accommodate 5pm to 6:30pm
>> requests without screwing the allocation of that field. If you have a
>> division that practices just 60 minutes (U7) or 75 minutes (U8 and U10),
>> then you can create slots with a little more flexibility, but I wouldn't
>> start before 4pm unless a coach really wants to.
>>
>> I have added a column with the slot owner (the DC). If you need to trade a
>> slot, please contact that person directly and work something out. Please try
>> to limit this to the accommodation of coaches of multiple teams.
>>
>> Scott is the slot owner for U14 through U19 (Colette and I are working
>> with him for the U14 divisions). Unless Scott has slots to spare in the end
>> that he releases, please only contact him to coordinate space for multi team
>> coaches - which I believe are just Bill Devincenzi and Megan Marwede. If we
>> can use all of the fields, he has just 56 total slots for 42 practices so
>> his space is tight.
>>
>> The first tab (labelled U7-U12 Slot Allocation) is the master list
>> complete with usage statistics and such. The second tab labelled
>> Consolidated By Field is the same list with just the fields and slots listed
>> - the stats data has been eliminated. The third tab labelled Sorted By
>> Division is the same data simply sorted by division.
>>
>> PRIORITY MUST GO to our MULTI-TEAM HEAD COACHES. Please contact them
>> first. It does not mean we need to accommodate them back-to-back practices
>> on a prime field, but we MUST accommodate any request for back-to-back
>> practices. Hopefully some will do what I have done and practice on different
>> days of the week.
>>
>> Please let coaches know that their slot allocation is subject to change.
>> We have a few unknowns that we are still dealing with - see comments at the
>> bottom for details.
>>
>>
>> Changes From Previous Version:
>>
>> For those who have already started this process, here is what needed to
>> change.
>>
>> Monta Loma was removed. We did not receive any days at Monta Loma.
>>
>> U7B and U7G have been flip-flopped with regards to days at Loyola and days
>> at Oak
>> U8B and U8G have been flip-flopped with regards to days at Loyola and days
>> at Oak
>> These were done to give a better distribution based on division size for
>> the 4 above divisions.
>>
>> Loyola was downed to 2 available slots for each half on Mondays and
>> Fridays to accommodate Flag Football.
>>
>> Springer was downed to 4 available slots for Mondays and Fridays to
>> accommodate Flag Football.
>>
>> Castro Thursday has been assigned to U10 Girls (as opposed to U7 Boys).
>> U10G was in desparate need of more Thursday time as otherwise, they had just
>> 6 slots.
>>
>> Crittenden - Major issue - we only have Crittenden from 3:30pm until
>> 5:30pm instead of to 8pm like the rest. As such, we can only accommodate one
>> bank of practices. In addition, Crittenden is marked as having an Exclusion
>> (we can't use it) for September 2nd, 4th, 9th, 11th, 16th and 18th. As we
>> only have Crittenden two days per week, this effectively takes the field off
>> line as it will be hard to assign a team there and then try to find them
>> interim space for 3 weeks. Given this, if you look at the overall
>> statistics, this is reason U12B has been assigned a higher percentage of
>> slots than any other division per the number of needed practices.
>>
>> Landels Thursday - Has been subdivided into 4 slots, two each (early and
>> late) for U7B, U7G, U8B and U8G. Formerly, U8G had 4 slots and U8B had none.
>> All 4 of you need to work together to come up with the best utilization on
>> Thursday of Landels.
>>
>> Slater on Monday - 2 slots have been made available to U12B. We will limit
>> the Monday training sessions to half the field and 1 goal.
>>
>> Slater on Tuesday has been assigned to U12B instead of U10B. Jane, you got
>> space at Castro on Tuesday in return.
>>
>>
>> Other Comments:
>>
>> Fridays are a problem. We are down to just 45 available practice slots on
>> Fridays for the U7-U12 fields. It is likely that we won't be able to
>> accommodate every coaches' Friday request.
>>
>> Risks - If Blach remains offline and we don't have use of it, we would
>> most likely have to bring U10G and U10B down to one 90 minute practice per
>> week. Flag football remains an unknown and our field permit is marked
>> Tentative and won't be finalized until right before practices start.
>>
>>
>
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