Frequently Asked Questions
A: Is it an absolute requirement? No. However, remember that AYSO is an all volunteer organization and our region cannot run without an adequate number of volunteers. No one is paid for what they do, not the board members, not the coaches, not the referees. If positions that are need by the region go unfilled, we may not be able to field a team for every child who wishes to play. Its up to you – your child as well as others will benefit if you do volunteer. Besides, its fun and we try to limit most positions to just a few hours per season.
A: A child may specify one “playing buddy” to be on the same team through the Buddy Form. This form needs to be filled out and turned in at open registration or at one of several scheduled times / locations to be posted soon. Buddy forms must be signed by the parents of both buddies. Siblings may also request playing buddies. Submission of a buddy form does not guarantee placement of players together as balanced team formation takes precedence. If you are submitting a buddy form, it is a reasonable expectation you will be asked to volunteer on some level as AYSO is an all-volunteer organization and playing buddies are a privilege.
A: Training times are chosen by each coach from a set of available times and fields. They are during the week, after school and before dark. Coaches will pick 1-2 training sessions per week. Some may go down to one session later in the season when it gets dark earlier. Under-6 players do not train during the week – they participate on Saturdays only with a combined training session and scrimmage game.
A: Games for all divisions except Under-16 and Under-19 are played on Saturdays. Each team plays one game, with game times starting as early as 8:30am and going as late as 4:00pm. Under-16 and Under-19 teams play on Sundays. Under-6 players participate on Saturdays only with a combined training session and scrimmage game.
A: The coaches meeting is normally held at the beginning of August. It is at this time that we know definitively how many children we can have within each division. Once we have confirmed all of our coaches and ensured that we have enough playing and training fields, we publish the rosters in WebYouthSoccer during the 3rd week in August.
A: We work out the game fields each year based on the fields Mountain View and Los Altos give us. A map of the fields we generally use can be seen at the Map of Our Fields page.
A: Team Schedules are available via WebYouthSoccer which is the program used to register players and form teams. Click here to access WebYouthSoccer. You will need to log in with the name and password used to register your child.
A: Every player is guaranteed to play one half of each game unless he/she shows up to the game after half time or too late to be
substituted in for enough playing time. It is the policy of AYSO Region 45 that every child plays three-quarters of the game before a player plays a full game. Because of the nature of the numbers of kids on a team, this may not be possible for every individual game but is our policy for playing time over the course of the season. Exceptions to this policy include a player that is consistently late or not showing up for training sessions, being disruptive to the team, or being disrespectful to the coach, their teammates or their opponents. In cases such as this, the coach has the right to play that player only one-half of a game.
A: : Financial aid is available to students who qualify for their school district’s free and reduced-price lunch program, or can show family income commensurate with the qualifying levels of the lunch program. Please send an email request to email@example.com, making sure to include the parent’s full name, the player’s full name, and player’s age division. You should register for the season without paying while your scholarship is being resolved. Please be prepared to provide your lunch program qualifying letter dated for the current school year, or documentation of similar family income. Financial aid is funded by contributions and donations from other local AYSO participating families.
A: Please visit the Spring Soccer page for options on playing in the spring as AYSO Region 45 unfortunately is unable to field an open registration spring season.
AYSO Region 45 does field a limited number of Spring Select Soccer teams.
A: Yes. When you register, indicate you want to be a Head Coach. Your assistant needs to register as an Assistant Coach. This summer, you will be contacted by your division coordinator who will ask you if you have a specific assistant. As a head coach, you are allowed to pick the assistant coach – the assistant cannot pick the head coach. You will need to notify your division coordinator when submitting your volunteer form.
A: No casts or splints are allowed at any time in a game or training session. This includes anything whose purpose is to prevent a bone or joint from moving. No player who recently had to wear a cast or splint should be allowed to practice or participate in a game until the player has a signed release by their doctor and parents.
A brace, whose purpose is to protect a joint but allow movement, may be allowed if in the opinion of the Referee, they are soft, like an Ace bandage, they are padded and they have no exposed sharp edges or exposed metal ribs which might catch another player.
Soccer is a contact support. We wish to ensure that it is safe for the players, their teammates, and their opponents. The Referee always has the final decision.
A: The Head Coach is responsible for having the game card (a specialized form of the team roster) ready before the game. The Referee and/or Assistant Referees use the card to track playing time, scoring and misconduct.
A: The duties of an assistant coach vary from team to team. Also, the number of parents that help out will also dictate the duties that are shared. Sometimes, the assistant coach is the one that runs most of the practices but the head coach might focus on the administrative aspects of the team. On most teams, the assistants are requested to attend as many practices as possible. For the safety of the children, 2 adults must be present at each practice.
It is critical that the head coach and assistant coach work out an arrangement that both suits them and maintains the best environment and enthusiasm level for the team. Some teams have their assistants because the head coach cannot attend all of the team functions. If you have additional questions, feel free to contact the Regional Coach Administrator via email at firstname.lastname@example.org.
A: The Referee assigned to the match has the responsibility for the safety of the players. If conditions arise that make continued play unsafe, the Referee will abandon the match. If the match had already started and must be abandoned, the Referee cannot declare a winner of a match that has been abandoned. The Referee will report the situation to the Regional Commissioner.
A: The day of the game, call the AYSO Region 45 message phone at (650) 964-2976. Note that even if is raining, it is likely that the games will still be played, so unless you get the word, assume the game is on. Games are abandoned only when the conditions make it unsafe to play or the City requests that we do not play to prevent damage to the fields. Please go to the Rain Out Policy page for more information.
A: See above question. Assume the game will be played unless you hear otherwise. At the field, only the Referee has the ability to abandon (cancel) a match. Please go to the Rain Out Policy page for more information.
A: Board meetings generally occur on the fourth Tuesday of each month at 7:30pm and are open to anyone who wishes to attend. As the schedule periodically changes and the location varies, please contact our Volunteer Coordinator or our Regional Commissioner for details as to the next date and location as well as to receive the agenda.